Last week we fortunately found more
acid-free folders, so I got to continue on my project with the correspondence
files. Because the actual work itself is basically the same that I have been
doing, I thought I would focus this post on some of the thoughts I’ve had about
the practice of retaining correspondence by archives and special collections.
Many of the files that I’ve been working with only contain one letter or card,
and of these the vast majority are dated from the 1960s. I’ve been through
countless files that are responses from authors where I can infer that Dr. de
Grummond had requested manuscripts or other material from the authors or
illustrators and the letters in the files are negative responses. Authors tend
to promise their collections to their alma maters or another school that is
significant to them in some way, and they therefore don’t have the ability to
promise the material to de Grummond. Other files also contain information that
seems somewhat superfluous or unreasonable kept. For instance I found one file
that only had an empty envelope in it. I assume it was kept for the address,
but this doesn’t seem to be the most efficient use of space.
The thing that makes me curious
about this is wondering how you know what to keep. We didn’t really talk about
this kind of thing in class, so I’m wondering what the guidelines for this are.
I’m not sure how any particular archive or special collection decides what is
important for it to keep, and I assume that the decision is made on an
individual institution basis, but I don’t know you would go about making that
decision. I know there are things in the de Grummond files that I wouldn’t have
kept.
The other thought that I’ve had in
regards to the correspondence files is to feel sad that the current staff doesn’t
have the time to focus on correspondence like the staff did in the past. This
is mostly due to the increasing number of commitments which the staff has to focus
on, rather than seeking out new donors and correspondents. It seems like the
heavy time periods of correspondence were at the beginning of the collection
when Dr.de Grummond heavily sought after contributors and the 1990s when one of
the previous curators sent out a lot of correspondence. A lot of these are
Christmas cards or personal letters. (This is another example of something that
might should be kept in perhaps another format or perhaps a set of files
together denoted by the curator’s name.)
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